Conference Center Coordinator

Company: Butzel Long
Location: Detroit
Posted on: January 26, 2023

Job Description:

GENERAL PURPOSE: The law firm of Butzel Long is seeking a full-time Conference Center Coordinator for its Detroit office. The Conference Center Coordinator will manage the conference center, greet clients and visitors, schedule and set up meetings, and manage the telecommunication system. This position may also support other administrative departments. The coordinator will also supply information regarding the organization to visitors.



RESPONSIBILITIES:

Organize conference and meeting room bookings based on capacity and technology requirements.
Assist in coordination of events and organize catering as requested.
Answer multi-line phones, screening and forwarding incoming calls.
Ensure conference rooms are cleaned and stocked.
Provide other administrative assistance as needed such as general secretarial, typing, filing, copying, scanning or library assistance.
Greet persons entering office, monitor visitor access and maintain security awareness
Notify individual(s) with whom the visitor(s) have appointments and direct visitors to correct destination.
Track hand deliveries upon receipt, notify appropriate attorney and secretary; if it is an emergency, notify Digital Support for delivery.
Order car service as requested.
Maintain and regulate inventory relevant to reception area, kitchens and conference rooms.
Ensure reception area remains safe and clean.
Assist Operations Department with facility communication and follow up.
Cooperate with members of other administrative departments as necessary.

SKILLS AND ABILITIES:

Effective verbal and written communication skills, with strong attention to detail
Ability to work effectively as a team member
Excellent computer skills with knowledge of Outlook
Reliable and strong work ethic



EDUCATION, EXPERIENCE AND/OR TRAINING:

High school diploma with one to two years of experience
Knowledge of administrative and clerical procedures
Knowledge of customer service principles and practices
Ability to work a multi-line telephone system
Ability to utilize Microsoft Office

Keywords: Butzel Long, Detroit , Conference Center Coordinator, Other , Detroit, Michigan